Sending a report by email

This is especially useful if you want to share the report with a group of people who do not have access to the portal. To send a report by email, you must have Directory Administrator privileges.

You can attach reports to email Setting advanced report options for the current run. You can also include a URL to the report in an email. Entries that are sent as attachments to emails are no longer secured by the IBM® Cognos® security system.

If administrators set an advanced property, time stamps are added to report names that are sent as email attachments. For more information, see Adding time stamps to file names in email attachments.

You can disable the use of email attachments. For more information, see Disable Report Attachments in Email Messages.

To send a report to others by email, both you and the email recipients must have valid email addresses. Also, if you choose the recipient from a list, such as a group, role, or distribution list, you must have read access to both the list and the recipient's email account. Otherwise, the report delivery fails. However, if you type the email address manually, read access is not required.