Viewing report output versions

You can choose which version of output to view.

Reports are run directly against the data source so that they reflect the latest data. However, viewing the most recent data may not always meet your needs. You may want to view older data. For example, you may want to compare monthly sales volume for a product before and after new features are added.

The report output is saved when a report runs in the background. A report cannot be viewed at the time it is run when it

runs later
has multiple formats or languages
has a delivery method of save, print, or email
is a burst report

Report output versions can have multiple report formats. For information, see Report formats. By default, the list contains report output versions for the language that is defined in your content locale. If no report versions are found for that language, report formats for all languages are shown. If you specify a language and there is no report output version for that language, then the Formats list is empty.

If burst keys are used, they appear next to the report format sorted by burst key and then by language.

You can specify how long you want to keep report output. For information, see Specify How Long to Keep Report Output Histories.

Procedure

In IBM Cognos Connection, click the view report output versions icon for the report that has multiple output versions.
On the Current tab, choose the output version that you want to view:
- To view report formats in a specific language or in all languages, click the Languages drop-down menu, select the language from the list, and click the output in the available format.
- To view a different output version, click the version in the Versions list, and click the output in the available format.
- To view the current version, from the Formats list, click the output in the available format.
Tip: To delete a version that you have write access to, select the check box associated with the version that you want to delete, and click Delete.
If you want to download a report output version, click the download icon in the Actions column.
You control the report output formats that are available for download. For more information, see Customize Report Output Formats in IBM Cognos Connection and IBM Cognos Viewer.