Save Report Output

You select how to save report copies as a delivery option.

All report output is stored automatically in IBM® Cognos® Business Intelligence. You may also be able to save copies of reports in other file locations:

  • in IBM Cognos BI so that it can be used again and for archive purposes
  • outside of IBM Cognos BI for use in external applications such as web sites and for use by people who don't have access to IBM Cognos BI

You can also choose how to save a report when you schedule it Schedule Management.

Before you begin

Before you can save report output to file locations, your administrator must set up the locations.

For more information about setting up file locations, see Saved report output.

Procedure

  1. In IBM Cognos Connection, for the report that you want to run, click the run with options button Run with options icon on the Actions toolbar.
  2. Click Advanced options.
  3. Under Time and mode, click Run in the background, and then click Now or Later.
  4. Under Delivery, choose where you want to save your report:
    • To save a copy in IBM Cognos BI, click Save. Then, click Save the report or Save the report as report view. If you choose to save as report view, you can a change the name or destination folder of the report view. Click Edit the options, make the changes and click OK.
    • To save a copy outside IBM Cognos BI, click Save to the file system. To change the report name, click Edit the options. You can also change how file conflict is resolved. Click Keep existing files to not overwrite existing files, Replace existing files to simply overwrite existing files. Click Make the file names unique and append a timestamp or Make the file names unique and append a sequence number to avoid overwriting existing files by making new files with unique timestamps or sequence numbers and click OK.
  5. If more than one file location is defined, select the location where you want to save from the Location list.
  6. Click Run.
Parent topic: Reports and Cubes