How do I enter an invoice

How do I enter an invoice

• Start at the Home page.

• Select the name of the provider in the Provider drop-down box.

• If you are a USER managing many provider accounts, click the down arrow to find the appropriate Provider name.

• Select an INVOICE for the service period, click the down arrow and select the date range you want to use and click the Select button.

• Highlight the date range and click the SELECT button.

• The invoice layout will populate on the screen.

• Double check the Service Period Date Range.

• Double check the list of children found on the invoice associated with that date range.

• If one or more children are not found on the invoice – pause here

o Do not complete and submit the invoice.

o Call the CCAP Specialist at 1-877-680-5866 or send an e-mail to ccap.dhhs@maine.gov.

• If all the children are found on the invoice, proceed to enter the information.

o Was the parent fee paid? If so, click the box.

o Enter the regular hours, excused hours, unexcused hours, and off hours.

o The total hours will calculate for you.

o Update the status to SUBMIT .

o Enter a comment if needed.

• When all entries are completed for all children on the invoice, next you can save your work by clicking the SAVE WORK button.  The Save Work button is in the bottom section of the invoice page.

• You can change all completed rows on the invoice to Submit by clicking the Set All to Submit Status button.

• When the invoice is complete, you can submit the invoice by clicking the Submit Invoice button .

• If you would like to print the invoice for your records, click the Print Invoice button .

• You can navigate to the home page by clicking the HOME button.